Public Tender Application and Procurement Support

Public procurement refers to the procedures through which contracting authorities — state institutions, municipalities, public entities and state-owned enterprises — purchase goods, services or construction works using public funds. In Albania, the legal framework is governed by Law No. 162/2020 "On Public Procurement", as amended, and its implementing regulations.

The Public Procurement Agency (PPA) is the central institution responsible for managing the public procurement system. All procedures are conducted electronically through the official e-procurement platform. Contract notices are published in the Public Notices Bulletin, which is issued every Monday.

Participation in public tenders is open to any business that meets the criteria set by the contracting authority — but the process demands careful document preparation and knowledge of procurement procedures.

Source: Public Procurement Agency (app.gov.al) — Law No. 162/2020, as amended by Law No. 16/2024. Review date: 9 October 2026.

Any economic operator may participate in a public tender — a term that covers contractors, suppliers and service providers, regardless of legal form. This means the following can apply:

• Sole proprietors (with an active tax identification number (NIPT)) carrying out economic activity;
• Commercial companies (LLCs, joint-stock companies, etc.) registered with the National Business Centre (QKB);
• Groups of economic operators (consortia) — two or more companies applying together;
• Foreign operators that meet the legal requirements.

The basic requirement is that the business must hold an active NIPT, must not have unpaid tax liabilities (or must have an instalment payment agreement in place), must not be in bankruptcy proceedings, and must satisfy the specific qualification criteria set out in the tender documents.

We provide administrative and documentary assistance for businesses seeking to participate in public procurement procedures. Our service covers:

• Identifying suitable procedures that match your business profile;
• Reviewing tender documents — the contract notice, technical specifications, qualification criteria and standard forms;
• Checking qualification criteria — verifying whether your business meets the requirements;
• Collecting and organising documentation — administrative, legal and financial;
• Preparing financial statements and economic documents as required;
• Completing standard forms and declarations;
• Final review of the dossier before submission;
• Deadline management and post-submission follow-up;
• Drafting clarification requests to the contracting authority where tender documents contain ambiguities.

Important: Our service is administrative and documentary assistance. We do not replace lawyers, engineers, procurement specialists or other licensed professionals where their involvement is legally required. We do not guarantee winning a tender — the outcome depends on your bid, the competition and the contracting authority's evaluation.

The tender application process follows a step-by-step sequence. Below are the key stages where we assist you:

The first step is finding procurement procedures that match your field of activity. Procedures are published on the e-procurement platform and in the Public Notices Bulletin. We help you identify relevant tenders and assess whether investing time in bid preparation is worthwhile.

The main types of procedures are:
- Open procedure — any interested economic operator may submit a bid;
- Restricted procedure — operators request participation, but only pre-qualified candidates are invited to submit a bid;
- Negotiated procedure — the contracting authority negotiates the contract terms with selected operators;
- Request for proposals — the authority invites operators but also accepts bids from others.

Every procurement procedure is accompanied by standard documents containing: the contract notice, instructions for bidders, technical specifications, qualification criteria, contract conditions and the economic bid form. We read and analyse each document to understand exactly what is required.

Qualification criteria are set by the contracting authority and must be proportionate to the nature and value of the contract. They usually fall into three categories:

• Legal capacity — the ability to carry out professional activity;
• Economic and financial standing — annual turnover, financial reports, professional insurance;
• Technical and professional capacity — past experience, technical staff, equipment.

We verify whether your business meets these criteria before you invest time in preparing the dossier.

After verifying the criteria, we begin collecting documents. We coordinate with you to obtain every certificate, declaration, financial report and technical document. Documents that are not readily available are obtained from the relevant institutions — QKB, Tax Directorate, social insurance authorities, etc.

We organise the dossier according to the structure required by the tender documents. Every document is checked, ordered and labelled according to the instructions. The economic bid is prepared in the required format. Documents are scanned to PDF following the platform's technical specifications (typically PDF, 75 dpi or less, filenames with letters and numbers only).

Before submission we carry out a final check: we verify that all documents are present, signed, stamped (where required), correctly scanned and uploaded to the correct panels on the platform. This stage is critical — a missing document can lead to automatic disqualification.

The bid is submitted electronically through the official platform. After submission, the bid status is tracked in the "My Tenders" folder. We also assist after submission — with additional clarifications if requested by the contracting authority, or with the preparation of supplementary documents.

The documentation required varies by procedure, contracting authority, procurement object, qualification criteria, estimated value, contract type and standard tender documents. There is no universal list — each tender has its own requirements.

However, below are the main document categories that are frequently encountered:

• Certified financial statements (balance sheet, income statement, cash flow statement) — usually for the last 2-3 years;
• Tax clearance certificates confirming the absence of unpaid liabilities (obtained from the Tax Directorate);
• VAT declarations and fiscal obligations;
• Annual turnover above the required threshold — evidenced by financial statements or the annual accounts;
• Social contributions certificate — confirming regular payment of insurance contributions;
• Economic bid — in the format specified by the standard documents.

Our firm assists with the preparation of financial statements, obtaining tax clearance certificates and organising the economic dossier.

• QKB extract (National Business Centre) — certifying registration, legal status, business activity, directors and shareholders;
• Active NIPT and business status certificate;
• Court certificate confirming the business is not in bankruptcy or liquidation proceedings;
• Conflict of interest declarations — standard forms;
• Declarations on the absence of criminal convictions for directors and legal representatives;
• Other certificates as required by the nature of the contract (professional licences, authorisations, ISO certifications, etc.).

Some documents are obtained directly from the e-Albania portal or the relevant offices. We guide you on which documents are needed and where to obtain them.

The contracting authority may require evidence of technical capacity, such as:

• List of similar contracts completed in recent years, with values and references;
• Technical staff — CVs of key specialists, diplomas, professional certifications;
• Equipment and resources — list of equipment to be used for contract performance;
• Quality certifications — ISO, environmental or other certifications as specified;
• Subcontractors — if subcontracting is envisaged, they must be identified and documented.

These documents are prepared by your business or the relevant specialists. We help with organisation, formatting and completeness checks.

The bid submission deadline is set in the contract notice and is not extended except by decision of the contracting authority. For contracts above the monetary threshold, the minimum deadline is usually 20 days from publication of the notice (reduced by 5 days when submission is electronic).

Late submissions are not accepted — the electronic platform blocks bid uploads after the specified date and time. Preparation must therefore begin as early as possible.

Other important deadlines:
- Deadline for clarification requests — usually several days before the closing date;
- Deadline for challenging tender documents — 7 days from publication;
- Bid validity period — usually 60-90 days after opening.

Source: Law No. 162/2020, Articles 43-44. Review date: 9 October 2026.

From our experience, the mistakes that most often lead to disqualification are:

• Missing document — e.g. court certificate not submitted, expired tax clearance;
• Unsigned or unstamped document — where a digital signature or seal is required;
• Incorrect format — files that cannot be opened, high-resolution scans that block upload;
• Filenames with special characters — the platform accepts only letters and numbers;
• Economic bid uploaded to the wrong panel — the bid must be uploaded to "Financial Documents", not elsewhere;
• Non-compliance with qualification criteria — e.g. annual turnover below the required threshold;
• Late submission — even 1 minute of delay is enough for disqualification;
• Incomplete declarations — blank fields or incorrect information.

Our final review aims to eliminate precisely these errors.

Transparency matters. Our service does not include:

• Legal representation — if you need a lawyer, you must engage one separately;
• Technical projects — engineering, architectural or feasibility studies are prepared by licensed specialists;
• Guarantee of winning — the tender outcome depends on your bid, the competition and the contracting authority's evaluation;
• Registration on the e-procurement platform on your behalf — registration requires a formal written request to the PPA, signed by the business's legal representative;
• Appeals consultancy — appeals against contracting authority decisions are handled by the Public Procurement Commission or the courts, with the assistance of a lawyer;
• Technical evaluations where certified professionals are required.

If during the process we identify needs outside our scope, we direct you to the appropriate specialist.

The price depends on the complexity of the procedure, the volume of documentation, the timeframe and whether you need only documentary assistance or also financial preparation (financial statements, annual accounts).

We offer a free initial consultation where we assess the procedure, the required documents and provide a clear quote before you begin.

Contact us via WhatsApp or phone to discuss your specific tender.

• Knowledge of procedures — our team has experience with public procurement documentation and administrative requirements;
• Nationwide coverage — we work with businesses from Tirana, Durres, Vlora, Elbasan and every other city in Albania;
• Integrated services — besides tender assistance, we offer outsourced accounting, tax declarations, financial statements and annual accounts closing — the financial documents needed for a tender are already prepared;
• Fast communication — response within 24 hours, WhatsApp support;
• Free initial consultation — we assess the procedure and documents before you begin.