Outsourced Accountant for Your Business in Albania

An outsourced accountant is a licensed professional or accounting firm that handles your company's bookkeeping and tax obligations under a service contract, rather than as a direct employee. Instead of maintaining an in-house finance department, you engage our firm to manage the full cycle of accounting and tax compliance on your behalf.

Under Law no. 25/2018 "On Accounting and Financial Statements" (Article 3, point 18), the person responsible for preparing financial statements may be an internal employee, a certified accountant, a statutory auditor, or a legal entity (accounting or audit firm) acting under a service agreement with the business.

This means Albanian law fully recognises the outsourced accounting model — your business can rely on a professional firm for every accounting obligation without compromising legal compliance.

Every business registered in Albania has a legal obligation to maintain accounting records, regardless of size or legal form. Under Law no. 25/2018, accounting duties apply to all for-profit economic entities.

An outsourced accountant is the ideal solution for:

• Sole proprietors with turnover up to ALL 14,000,000 — needing basic bookkeeping, tax declarations and payroll;
• LLCs (SHPKs) of small and medium size that cannot justify the cost of a full-time accountant;
• Newly established businesses that want correct accounting from day one without investing in staff;
• Seasonal businesses that need accounting support only during active periods;
• Businesses with multiple employees that require monthly payroll and social-contribution calculations;
• Companies bidding on public tenders where financial statements must be accurate and readily available;
• Businesses with investors or partners that need professional, reliable financial reporting.

Our outsourced accountant service covers the complete monthly and annual accounting and tax cycle:

• Bookkeeping — chronological recording of transactions, bank reconciliations, document management;
• Monthly tax declarations — preparation and submission to the tax administration;
• VAT filing — calculation of deductible VAT, completion of the D2 form and closure of purchase/sales ledgers;
• Payroll and social contributions — salary calculations, personal income tax, social and health insurance, E-SIG 025 form;
• Annual balance-sheet closure — preparation and submission of the annual corporate-income-tax declaration;
• Financial statements — balance sheet, income statement and cash-flow statement prepared in accordance with Albanian National Accounting Standards (SKK);
• Filing of financial statements with the NBC (QKB) — within the statutory seven-month deadline (by 31 July);
• Tax advisory — guidance on optimising tax obligations within the legal framework;
• Representation before the tax authority — communication with the General Tax Directorate on your behalf;
• Fiscalisation assistance — renewal of the electronic certificate and software configuration.

Every business has unique needs — during the initial consultation we assess your situation and tailor the service accordingly.

Law no. 25/2018 sets clear obligations for every business:

• Record keeping — every economic entity must maintain chronological accounting records (Articles 6-7);
• Language and currency — records must be kept in Albanian and in the functional currency (Article 10);
• Document retention — accounting documents must be retained for 10 years after the end of the reporting period (Article 8, point 1);
• Accounting standards — SKK (Albanian National Accounting Standards) apply as the base standard; IFRS applies only to public-interest entities and the financial sector (Article 5);
• Reporting period — 12 months, 1 January to 31 December (Article 9);
• Signing of financial statements — statements are signed by the legal representative of the entity and by the person responsible for their preparation (Article 23, point 3);
• Inventory count — a physical verification of assets at least once during the reporting period (Article 15).

Non-compliance results in administrative penalties under tax legislation (Article 29).

Missing tax deadlines triggers automatic fines and late-interest charges. These are the key deadlines we manage on your behalf:

Monthly deadlines:
- VAT (Form D2): by the 14th of the following month;
- Payroll (E-SIG 025): by the 20th of the following month;
- Personal income tax (TAP) and withholding tax (TAB): by the 20th of the following month;
- Closure of purchase/sales ledgers: by the 10th (voluntary) / 11th (automatic).

Annual deadlines:
- Quarterly corporate-income-tax instalments (businesses with turnover above ALL 14,000,000): last day of March, June, September and December;
- Simplified profit tax (self-employed): 10 February;
- Annual corporate-income-tax declaration (D1): 31 March;
- Filing financial statements with the tax authority: 31 March;
- Individual annual declaration (DIVA): 31 March;
- Filing financial statements with the NBC (QKB): 31 July;
- Dividend declaration: 20 August.

One of the main advantages of an outsourced accountant is the assurance that no deadline is ever missed.

Failure to meet accounting and tax obligations results in direct financial consequences:

• Late filing of a declaration: ALL 10,000 for legal entities, ALL 5,000 for sole proprietors — per late declaration (Law no. 9920/2008, "On Tax Procedures");
• Late-payment interest: 0.06 % per day on the outstanding amount, capped at 365 days (~21.9 % per year);
• Failure to maintain accounting records: administrative fines proportional to business size;
• Failure to file financial statements with the NBC: administrative fine (statutory deadline: 31 July);
• Fiscalisation violations: up to ALL 500,000 for a second offence within the calendar year (Law no. 83/2022).

Fines are applied automatically, without prior warning. A professional outsourced accountant eliminates the risk of missed deadlines and calculation errors.

Working with our firm follows a straightforward process:

1. Initial consultation — we discuss your business type, legal form (sole proprietor or LLC), number of employees, monthly turnover, current tax obligations and specific needs. Based on this assessment we propose a service package and monthly fee.

2. Service agreement — we sign a contract defining the scope, deadlines, responsibilities of each party, monthly fee and communication channels.

3. Onboarding — we gain access to your accounting documentation, existing records, tax-portal login and bank data. If your business has prior accounting history, we perform an initial review of the records.

4. Ongoing monthly cycle — each month follows the same workflow:
1. You send us your documents (invoices, bank statements, cash reports);
2. We record the transactions in the accounting ledgers;
3. We prepare and submit the VAT declaration (by the 14th);
4. We prepare and submit the payroll declaration (by the 20th);
5. We prepare and submit the income-tax and withholding-tax declarations (by the 20th);
6. We send you a monthly financial report.

At year-end we close the annual balance sheet, prepare the financial statements and submit the annual declarations.

Why businesses choose to outsource their accounting services in Albania:

• Lower cost — you pay only for the accounting service, without a fixed salary, social contributions, holiday pay, training or office infrastructure;
• Broad expertise — our team is experienced in tax legislation, accounting standards, tax-authority procedures and NBC requirements;
• Continuity — if your in-house accountant leaves or falls ill, work stops; with our firm, continuity is guaranteed;
• Full coverage — bookkeeping, tax declarations, VAT, payroll, financial statements, annual balance sheet — all from a single firm;
• Regulatory updates — we track legislative changes and adapt our services;
• Transparency — monthly reports, ongoing access and open communication;
• Flexibility — the service scales up or down with your needs.

• Full coverage — from monthly bookkeeping to annual balance-sheet closure and financial statements;
• Nationwide reach — we work with businesses across Albania; documents are exchanged online and declarations filed electronically;
• Fast communication — response within 24 hours via WhatsApp, email and phone;
• Experience — deep knowledge of Albanian tax legislation, SKK standards and tax-authority procedures;
• Integrated services — NIPT registration, LLC formation, fiscalisation, licences — everything from one firm;
• Free initial consultation — we assess your situation with no obligation.